We are seeking an experienced and highly organized Office Manager to oversee the daily operations of our thriving tax company, Liberty Tax. The ideal candidate will possess strong administrative, supervisory, and communication skills to ensure efficient office functions. This role involves managing staff, coordinating schedules, handling vendor relationships, and maintaining a professional and welcoming environment for clients and team members alike. The Office Manager will play a key role in supporting our company’s growth through effective office management and team leadership. This position does involve travel as there are four different locations under one owner. Also, the position is mostly part-time but does go to full-time during the tax season (January to April 15).
Getting certified in tax preparation is a REQUIREMENT and training IS provided by Liberty Tax.
Responsibilities
- Supervise administrative staff and coordinate their daily activities to ensure smooth office operations
- Oversee calendar management, including scheduling appointments, meetings, and tax deadlines
- Manage vendor relationships, negotiate contracts, and oversee procurement of office supplies and services
- Handle human resources functions such as onboarding, training & development, and maintaining employee records
- Coordinate event planning for company meetings, client seminars, or community outreach initiatives
- Maintain filing systems, front desk operations, and multi-line phone systems with professional phone etiquette
- Ensure compliance with office policies and procedures while fostering a positive work environment
- Support team management efforts by facilitating communication and organizational workflows
Experience
- Proven experience in office management or administrative roles within a professional setting
- Supervising experience with demonstrated leadership capabilities
- Proficiency in QuickBooks or comparable accounting software for payroll and bookkeeping tasks
- Strong schedule management skills to coordinate multiple priorities efficiently
- Vendor management experience including contract negotiation and relationship building
- Background in human resources functions such as hiring, training, and employee relations
- Experience with budgeting, expense tracking, and financial reporting
- Familiarity with clerical tasks such as filing, data entry, and front desk operations
- Excellent communication skills with a focus on professionalism and customer service excellence
- Organizational skills that support multitasking in a fast-paced environment
- Knowledge of medical office management is a plus but not required
- Ability to manage teams effectively while fostering a collaborative work culture
This position offers an opportunity to be an integral part of Liberty Tax Services dedicated to excellence in client service and operational efficiency.
Job Types: Full-time, Part-time, Contract, Temporary
Benefits:
- Flexible schedule
Work Location: In person
